Public Board Meetings During the COVID-19 Pandemic

In respect of the restrictions introduced by the Government to limit the spread of COVID-19; since early 2020 face-to-face meetings involving members of the public have been replaced with online meetings.

In line with easing of restrictions, we are working towards reintroducing meetings in public and wish to do so in the safest possible way.

A video of the meeting will be published following the meeting

Members of the public who wish to submit questions to the Board can do so. Please email This email address is being protected from spambots. You need JavaScript enabled to view it. to submit your question at least 48 hours ahead of the meeting.

Trust Board Meeting Timetable

• 28th July 2022, MS Teams

Infection Prevention Control Guidelines and Visiting

We continue to maintain best IPC practice across all areas of the hospital sites, not just wards and clinics, in line with national guidance.

Watch our video on Infection Prevention Control Measures and Visiting Restrictions.

Please visit our Coronavirus pages for more detail about our current guidelines.

Liz Davies
Corporate Affairs Manager / Board Secretary

Location of Board Meetings

Trust Board meetings are held at both our Ashford and St Peter’s Hospitals sites. However, these may be held via Microsoft Teams to support social distancing (see above).

We welcome your question in advance of the board meetings so that we can give you a more thorough and detailed response.

Should you have any questions you wish to ask the Board please email them to us no later than 48 hours before the meeting takes place.

To ask your question, please email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Publication of Meeting Papers

The papers for the board meetings will be published the Monday before the meeting is due to take place.

Confidential and Public Board Papers

The Board has previously agreed that it wishes to meet in public. The Board however noted that there would always be times when matters need to be discussed in a closed session, where the public could not attend.

In the spirit of openness the Board details below the typical matters which will be discussed in closed session.

• any documents pertaining to litigation or potential litigation;
• anything that is potentially commercially sensitive (as well as commercially confidential) for either the Trust or a third party;
• any matter concerning an individual patient or member of staff;
• anything relating to data that may be adjudged "protected" under the Data Protection Act 1998 (DPA);
• Documents that may be exempt from disclosure under the Freedom of Information Act 2000.

Specific confidential items for example would include Serious Untoward Incidents (SUIs) and contracting/tendering reports.

Trust Board Documentation

You can download the minutes and documentation of past meetings by clicking here.

Trust Board Register of Interests

• Trust Board Register of Interests (last updated May 2022)